Table of contents
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Table of contents
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Calendar
User
Group
People in Projects
People in Organizations
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More
Status changed
Resolution set
Fields
Calendar control is used for choosing a date or range of dates:
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After selecting the desired date or range, click Update to confirm the selection.
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Besides users, you can select users Group(s), People in Project(s) and/or Organizations(s). After selecting filters, click Generate Activity Log button to see the results based on the selected filters.
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The filters will remain selected after page change or refresh. |
JQL Search
You can also enhance search using JQL. If you preliminary have already selected the filters in Basic Search, by toggling to JQL, the filters can be enhanced additionally with JQL. Pre-defined selections will remain and filter the results:
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More filters
By clicking the “+More“ button, you can also filter the actions by Status changed, Resolution set and Fields:
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You can choose only one option at the same time |
From Status change, you can select the statuses from where or to which the statuses were changed:
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By typing the status, or selecting from the dropdown, you can choose the statuses in “from“ or “To“ destinations:
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You can choose several statuses and click the “Apply” button to save the selection:
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After selecting the statuses, click the “Generate activity log“ button to see the results.
In the same way, you can choose the resolutions, to filter the issues with the selected resolutions. Click the “Resolution set“ option and start typing to search and select the desired resolution. You can choose more than one resolution and click the” Apply” button to save the selection:
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After selecting the resolutions, click the “Generate activity log“ button to see the results.
You can also search for and select the Fields, to filter the issues where certain fields were updated. Click the “Fields“ option and start typing to search and select the desired field. The list of the fields shows the fields initially added to the Monitored fields in the Settings. You can choose more than one field and click the” Apply” button to save the selection:
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After selecting the resolutions, click the “Generate activity log“ button to see the results.
JQL Search
You can also enhance search using JQL. If you preliminary have already selected the filters in Basic Search, by toggling to JQL, the filters can be enhanced additionally with JQL. Pre-defined selections will remain and filter the results:
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With the buttons on the right of the field it is possible to:
Expand the JQL field;
See the help page for JQL (will be opened on a new tab);
Display results based on the JQL term (identical to clicking Generate Activity Log button).
After typing in the JQL term, click Generate Activity Log button to see the results based on the selected filters.
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It is possible to save and manage filters for future use. After filling in the filters or JQL, click Save Filter text and fill in the “name” and “description” fields to save the filter:
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You can share the saved filter with other users, user groups, projects, organizations or limit access by choosing the Private option:
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Results
After clicking Generate Activity Log results will be displayed in the results table. There are three views available: Aggregated View, Detailed View and Issue View.
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You can check or uncheck “Select all“ checkbox to select all or none of the columns. Clicking “Reset default”, will select the default columns (Issue Created, Issue Updated, Issue Deleted, Issue Changed, Status Resolve, Issue Commented, Comment Updated and Comment Deleted).
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Additionally, you can filter the data based on transitioned statuses. Click +More button across the use filters and select Status changed and/or Resolution set:
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After selecting the option(s) you will see the additional filters below the user filters:
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Click Status Change button and choose “from“ and “to“ from the available statuses list (you can select more than one status):
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When you select the desired statuses, click Apply button and Generate activity log to filter the actions:
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In the same way, you can filter the actions by the Resolutions:
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You can break the actions down by projects. To do so, click Breakdown button and select Projects:
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You can break the actions down by the destination status to see how many times the user transitioned the issue into the statuses. To do so, click Breakdown button and select Status.
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You can break the actions down by the tansitions to see how many times the user transitioned the issue from one status to another. To do so, click Breakdown button and select Transition.
You will see the actions, across the user, for specific status to status transition:
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To get back to the aggregated view, without a breakdown by transitions, uncheck “Transition” under the Breakdown dropdown.
You can also combine various breakdowns, including all three, by selecting all the desired options under Breakdown:
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the aggregated view, without a breakdown by transitions, uncheck “Transition” under the Breakdown dropdown.
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In the breakdown view, clicking the number in the Total column (the very last column) will open all the issues, for which the user has changed the status in the project, regardless of the issues, statuses, and how many times the status was changed. Therefore, the numbers across the status/transitions breakdown row might be different, but the opened issues will be the same.
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Column sorting will be disabled during the breakdown. |
Breakdown by issues [coming soon!]
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changed the status in the project, regardless of the issues, statuses, and how many times the status was changed. Therefore, the numbers across the status/transitions breakdown row might be different, but the opened issues will be the same.
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Column sorting will be disabled during the breakdown. |
Breakdown by issues [coming soon!]
You can break the action by the issues. To do so, Breakdown button and select Issues.
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It is possible to show at most 100 issues at the same time. If the filter retrieves more issues, you will see the corresponding notification below the “Generate activity log” button:
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After the breakdown, you will see the list of the issues and the corresponding actions:
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Breakdown by fields
You can also combine various breakdowns, (excluding “Fields), by selecting all the desired options under Breakdown:
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Detail View
You can see the detailed view of the actions by clicking the Detail view tab:
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You can also export the Issue views in Excel format by clicking “Export (.xlsx)“ button.
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You will see the Issue View actions, only if your Jira user has Browse ProJects permission for certain Projects/Issues. |
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In case of the Saved filters, you will be able to click the Filter name (in blue) and the saved filter will open. For the unsaved filter, “custom“ will be shown in the Filter name.
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If you are configuring the webhooks for the first time, you will see a popup with “+ Add URL endpoint“ button:
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When you click “+ Add URL endpoint“ button, you will see a window where you can generate you access token for the API:
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Name the endpoint and click “Generate access token” button to generate a token:
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Click Add Token button to save the token:
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